Voting is a privilege that must be exercised as it is vital to the appointment and promotion process and critical to the careers of our faculty.

In the Department of Medicine, faculty voting is conducted primarily for faculty personnel matters, such as appointments, reappointments and promotions.

Eligible voters

Faculty eligible to vote

  • Regular faculty (assistant professor, associate professor, professor), 50% FTE or greater
  • Research faculty (research assistant professor, research associate professor, research pofessor), 50% FTE or greater
  • Retired or emeritus regular and research faculty who are re-employed on a part-time (paid) basis

Faculty not eligible to vote

  • Acting
  • Adjunct
  • Affiliate
  • Clinical
  • Emeritus (unless re-employed)
  • Teaching associates
  • Visiting 

Faculty on leaves

  • Faculty on leaves greater than 50% are not eligible to vote
  • Faculty who are on partial leave but working 50% or greater are eligible to vote


All eligible faculty do not necessarily vote on all actions. Often, rank determines eligibility. An example is promotions. Only faculty senior in rank may vote on a proposed promotion (i.e. only professors are eligible to vote on promotions from associate professor to professor.)

Research faculty

Research faculty may vote on all personnel matters as described in the faculty code except those relating to the promotion, and/or tenure, of faculty to the following ranks: assistant professor, associate professor, professor, associate professor (WOT) and professor (WOT).

Abstentions and absences

You should take your voting responsibility very seriously. The Faculty Code (Section 23-46 C) states: “When a proposed action concerns a faculty employment recommendation, such as appointment, reappointment, tenure, or promotion, it will be effective only if passed by a majority of all eligible voting members of the unit…”

The Provost’s office has ruled that the Faculty Code does not provide an exclusion from eligibility for those eligible voting faculty who abstain, are absent, or do not vote.

Essentially, they are counting abstentions and absent votes as “no” votes. Please be aware that if you abstain, or do not vote, you are essentially voting “no.”