A teaching portfolio is required for regular faculty (assistant professors and associate professors) who are being considered for promotion. Please refer to the DOM guideline How to create a teaching portfolio (pdf) for guidance. 

How is a teaching portfolio used?

The teaching portfolio is a critical document in the promotion review process, particularly at the school and provost levels. The portfolio represents your teaching record and is used to assess the quality and value of teaching and mentoring interactions with students, residents, fellows, practicing physicians, and other professionals.

Components of a teaching portfolio

  1. Teaching portfolio (see templates: C/S | P/S)
  2. Student, resident and fellow evaluations
  3. Peer clinical evaluations
  4. Peer teaching evaluations
  5. Other teaching material (optional)


Student/resident/fellow/graduate students

Clinical - 

  • Resident (MedHub) evaluations (aggregate reports)
  • Student (eValue) evaluations

Classroom - 

  • HuBio or MedSci evaluations
  • Letters with evaluative comments (from students or about student teaching)
  • Student/resident/fellow evaluations from CME/Grand Rounds/lectures

Peer clinical (for all clinically active faculty)

  • At least 9 faculty who are qualified to evaluate the faculty member should complete the forms at the time of each evaluation. At a minimum, after initial appointment, each faculty member should be evaluated in year two, year five, and every five years thereafter (plus the promotional year).
  • One-third of the evaluators should be faculty outside the division

Peer teaching (for C/S and P/S)

  • Collect at divisional teaching conferences, divisional grand rounds, and other conferences
  • For promotion from assistant professor to associate professor, evaluations are required for every year in rank (minimum=2/year)

  • For promotion from associate professor to professor, faculty code requires evaluations for every three years in rank, plus the promotional year (minimum=2/year collected)

The department recommends evaluations for every year in rank regardless of title. More is better, especially for clinician/scholars.

Research mentor (for P/S)

  • Research mentor evaluations should be collected each year to be used for promotion consideration of physician/scientists 

Best practices for teaching portfolio


  • The teaching portfolio (including evaluations) should be limited to 1 inch tall (~200 pages) maximum
  • The teaching philosophy section should be 1-page maximum


Exclude the following:

  • Videos
  • Entire slide presentations
  • Course syllabi
  • Emails/letters that simply say "thanks for the talk/presentation"


  • Do not duplicate items in CV
  • Do not use the statement "please refer to CV"